In recent years, the development momentum of Chinas IT service outsourcing has been strong, and outsourcing exports have continued to grow. The vast market space has ushered in rare development opportunities for domestic small and medium-sized enterprises. At the same time, the competition in the IT service outsourcing market is becoming fiercer and fiercer, and enterprises need to continuously optimize corporate management to enhance competitiveness. Information management is an important means for many enterprises to optimize their management. 

Recently, Maslong, a leading domestic IT service provider, took advantage of the trend and introduced the All-in-one (or ERP) information management tool, hoping to standardize enterprise management processes, control operating costs and improve market competitiveness.

Maslongs old management model urgently needs to be upgraded

Maslong was established in 1997 and quickly became a leading system integrator in the fund and securities industries. Its main business is to provide discrete IT services to the securities industry such as software development and system integration projects. Due to the accumulation of years of experience in system integration, Maslongs capabilities in IT planning, construction and maintenance have gradually matured. Then it began to provide information technology service outsourcing including network outsourcing, data center outsourcing and desktop outsourcing for customers in various industries. For the military industry, Maslong also provides advanced application outsourcing, and it has grown from a pure system integrator to a more valuable IT service provider.

Now, Maslong has developed to provide customers with comprehensive solutions for the whole IT life cycle, helping customers to achieve the best planning and construction implementation and services of IT basic systems (including IT environment, network, data center, desktop). It has set up service centers in Shenzhen, Beijing, Suzhou, and Chengdu, and service outlets in more than 20 cities, establishing a two-level service support system covering the whole country. The support system can continuously offer customers systematic, standardized and localized services, allow customers to maintain the advancement and stability of IT system operation and management at all times, and help them realize the IT platform for the efficient operation of enterprises. Its customers are involved in various important industries such as finance, military industry, distribution, manufacturing, and government, with annual sales exceeding 100 million yuan.

“With the rapid expansion of Maslong’s IT service business, the traditional information and data management tools such as Excel can no longer meet the needs of the companys business scale development. Thus, the company urgently needs a set of integrated management software with clear business logic and organic business data linkage to enhance the accuracy of business information transmission and the efficiency of work collaboration among all departments of Maslong,” Liu Shuping, vice president of Maslong, made a high-level summary and precise analysis of the companys development status.

Integrated management realizes management upgrade

After careful internal analysis and market research, Maslong decided to break through the existing bottleneck via information management. For this reason, Maslong approached and introduced the All-in-one integrated management system.

WisageTech Inc., which has rich experience in information management, has developed a set of integration management solutions from business opportunity, project request, bidding, project implementation, contract payment collection, cost settlement to employee performance appraisal according to the actual needs of Maslong. With the help of the All-in-one system. Maslong is able to follow up the project progress throughout the process, control and manage the material cost (BOM) and expenses from project initiation to project completion.

Project and business connection, BOM flows seamlessly

The management of Maslong’s BOM is difficult, mainly because BOM flows through multiple departments from production to settlement, and there are many changes, and the corresponding EXCEL of each department is difficult to reflect the changes and impacts of BOM in the process of flow. Fragmentation and asymmetry of information between departments increase the difficulty of BOM management.

In this regard, the All-in-one integrated management system integrates the project management and bidding matters of Maslong, and seamlessly connects the commercial department, design department, project department, procurement department, and finance department to realize the complete sharing of project information. From quoting BOM to settlement BOM, the All-in-one system provides accurate automatic cost summary information and change tracking records throughout the process to achieve material cost control and management.

Besides, based on the sharing of project information between departments, All-in-one also provides information support for the complex business process (business opportunity-bidding-contract-project-settlement) and realizes the electronicization of the whole process from business opportunity to settlement, simplifying complex affairs and improving work efficiency. In addition to supporting rigorous business processes, All-in-one also supports a simple business model from business opportunities to contracts as well as the business operations of Maslong.

Comprehensive tracking of project costs and expenditures

During the project development period, costs are generated during the entire business process. Without a complete and unified financial management plan, it is difficult to track project costs and ensure project profits.

All-in-one provides comprehensive, accurate, real-time financial information and flexible mechanisms to help the company effectively manage financial information. It takes an active part in cost estimation and actual expenditure monitoring in the bidding quotation stage, contract cost budget during the bidding period, or cost budget and actual cost during project implementation.

Three-calculation comparison and dynamic presentation of profit and loss

All-in-one not only offers process support, but more importantly, further extracts business data generated in the process to form reports. The objective and accurate data supports enterprises to optimize business structure and reduce management costs.

Focusing on the complete business process of Maslong, All-in-one provides a three-calculation comparison table (comparison of quotation, cost and gross profit margin), and dynamically follows up the three-calculation changes, so that managers can quickly know changes in profit and loss. In addition, the BOM Detail Search in the three-calculation comparison table assists the management in tracking the root cause of changes, controlling project changes and guiding the work of the next stage of the project. The searched details can also serve as a reference for financial personnel to analyze and control company costs, guiding them to choose better suppliers and services.

Effective information management

Information management plays an obvious role in standardizing the management mode of enterprises, controlling operating costs, and enhancing soft power. Recently, Liu Shuping, vice president of Maslong, happily shared the effectiveness of the system operation with us. She said: “In Maslong, we have realized the whole process control from business opportunity analysis to the signing stage and contract performance stage, and combined it with the financial process to get the integrated management of the business operation. The linkage helps effectively control the project cost and expenses, and reduce the communication between departments and the internal friction. While improving the management level of Maslong, it also provides customers with manageable, traceable and sustainable quality service and results, so as to continuously enhance customer satisfaction and lay a sound and solid foundation for the future development of the enterprise. We are very happy for the achievements of Maslong and believe that the future development of it will be better and better.”